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Manage asset versions

This guide explains how to view an asset’s version history, restore an earlier version, and upload a new version in Administration. It also covers how to update an asset that was published from a project.

Prerequisites

Before you begin, ensure you have:

  • Admin access to the Assets section of Administration. Re-versioning cannot be done from the front-end portal.

  • Assets already uploaded. See Upload assets.

View asset versions

  1. In Administration > Assets, select the asset.

  2. Select Manage Versions on the right-hand panel.

The current version appears at the top, with earlier versions listed below.

From the front-end portal, end users can view and download earlier versions, but only administrators can restore or upload versions.

Restore a previous version

From the Manage Versions panel, restore any earlier version to make it the current version. Once restored, that version is what end users see and download.

Upload a new version (re-version)

  1. In Administration > Assets, select the asset.

  2. Select Re-version.

  3. Drag in the updated file from your computer.

  4. Choose whether the change is a Major or Minor increment.

  5. Confirm the upload.

The new file becomes the current version.

Major versus minor is a judgement call that affects only the displayed version number. Use a major increment (for example, v1 to v2) for significant changes, and a minor increment (for example, v1.0 to v1.1) for small corrections.
The replacement file must come from your local computer. You cannot re-version using a file already stored on the platform; download it first, then re-upload it.

Update an asset published from a project

Publishing an asset from a project always creates a new asset in the DAM rather than versioning an existing one. There is no link between the project asset and the DAM copy, so re-publishing creates a duplicate rather than updating the original.

Re-publishing from a project does not update the existing DAM asset. It creates a duplicate.

To update an asset that was published from a project, choose one of the following:

  • Find the existing DAM copy in Administration > Assets and re-version it manually with the updated file.

  • Delete the existing DAM copy, then re-publish from the project to create a fresh asset.

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